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Content permissions

Users with the ‘Full Admin’ and ‘User Manager’ roles can assign permissions or further customise document access using 'Document Protection'.

Content permissions overview:

Permissions to specific ‘Index items’ (such as an index, folder, document, placeholder, or URL link) are assigned to External and Sub teams. This means that different teams will have varying levels of access to these items, depending on the permissions assigned to them.

Permissions available to assign:

Permission

Team Access


Document Protection Disabled
Document Protection Enabled

Hidden

  • Indexes, folders, and files are not visible

  • Indexes, folders, and files are not visible

View

  • View the file in the online viewer

  • View the file in the online viewer

  • Download a protected PDF or MS Office file for offline viewing (redacted if applicable)

Print

  • Includes all View permissions

  • Print the file from the online viewer (redacted if applicable)

  • Download the PDF file (redacted if applicable)

  • Includes all View permissions

  • Print the file from the online viewer (redacted if applicable)

  • Download a protected PDF or MS Office file for offline viewing (redacted if applicable)

Download Original (No Protection)

  • Includes all Print permissions

  • Download the original file without a watermark, document protection, or redactions

  • Includes all Print permissions

  • Download the original file without a watermark, document protection, or redactions

Manage

Internal Sub Team only

  • Includes all permissions

  • Upload files

  • Create & rename folders and files

  • Cut, copy, move, or delete items

  • Replace files and placeholders

  • Includes all permissions

  • Upload files

  • Create & rename folders and files

  • Cut, copy, move, or delete items

  • Replace files and placeholders